From ambience and coziness to fresh air and protection from the elements, there are plenty of reasons why so many couples today choose to have a tented wedding. Whether your dream wedding venue is a beach or countryside garden, pitching a tent is the perfect way to keep your guests sheltered even during an outdoor wedding. Not only are tented weddings incredibly dreamy and romantic, they are also a practical and smart choice because you don’t have to worry about running for cover in case the weather decides to take a turn. But putting together a wedding tent is nothing like building a canopy when you go camping. There are numerous details that you need to take care of, which takes quite some time and effort.
If a charming tent decorated with twinkling fairy lights and colorful blooms is your idea of the perfect wedding venue, read to find out some of the most important things that you need to do:
Set a realistic budget
When planning an outdoor wedding, what you need to remember is that the outdoor space is a blank canvas that you will have to transform into a warm and inviting space for all your guests. So, you need to be ready to spend some money on that. Wedding tent rentals do not come cheap, and the bigger the model, the higher the rent. Moreover, you need to take the other rentals and equipment into consideration, like chairs, dance floors and so on. Create a budget that will be able to cover the tent and all that comes with it.
Choose the right style
There are various types of tents that you can choose from, including pole tents and frame tents. If you haven’t rented one before, the best approach would be to discuss with your wedding planner as well as the tent vendor before you make a choice. Your decision should be based on your preferred aesthetics as well as other factors like size, weather, location, and so on.
Begin your tent hunt early
One of the most common mistakes that couples make when planning their wedding is waiting till the last minute to book rentals like tents. Rental companies do not have an unlimited supply of tents in different styles and sizes. If you wait too long to search for “party tent rentals near me”, chances are you will end up with something that you don’t like and also pay a lot more than what you originally intended. Ideally, you should book your tent immediately after you book the venue and also have an idea of your guest count.
Choose the right spot
You want your wedding guests to be able to enjoy the picturesque scenery outside even when they are inside the tent. And in order for that to happen, the tent needs to be set up at the right spot. It shouldn’t cover the entire ground. Also, you need to find a flat surface for the stakes to be placed.
Consider the weather (A rain plan is a must)
No matter if you are getting married in summer or fall, you should always be ready for unexpected weather conditions because it can turn at any time. One minute it might be sunny but before you know it, it’s raining cats and dogs. So, you should have a rain plan in place so that your guests are safe and comfortable. You should talk to your vendor about rain-proofing the tent and create a plan that can be put into action at a moment’s notice.
If possible, visit the venue with your tent vendor
A few months before your wedding, you should visit the reception venue with your tent vendor. You can also ask a representative of the venue to join you. Inspect the location and check to see if the ground is stable enough to pitch the tent. This is especially important if the venue is a beach or located near a water body. Also, find out if there are any underground utilities that you should know about, like pipes or cables running through the ground.
Learn about the rules of the venue
Different wedding venues have different rules regarding setting up tents or installing flooring. Some may have noise restrictions. Some may not allow you to stake directly into the ground. There may also be rules about how far in advance you can set it up.
Read your vendor contract carefully
Before you sign the dotted line, read the vendor contract or rental agreement carefully. It will detail their policies regarding paying a deposit to book the tent, cancellation charges and so on. If you want to avoid the hassle of renting all the other accessories and equipment separately, you can always order a tent package that includes a tent, chairs, tables and so on.
Have you been searching for “affordable tent rentals near me” online? Your search ends with us. For tent rentals in East Moriches, NY, get in touch with us at Daley Party Rentals. We offer an array of packages for